Station Manager privacy policy
Last updated 1 November 2026
Station Manager is an app for monitoring and looking after remote traps. It is made by Game For Everything Ltd ("we", "us"), which is the data controller for the personal data described here. This policy covers the Station Manager apps for iPhone and Android and the server they use.
Questions or requests about your data: mark.s.w.gilchrist@gmail.com.
What we collect and why
Your account
When you create an account we collect your first name, last name, email address and mobile phone number. Your password is scrambled (hashed) on your phone before it is sent, and only the hashed version reaches us. We use these details to sign you in, to let you reset a forgotten password by email, and to show who you are to the other members of your trapping team.
Your traps and what you do with them
We store the traps linked to your account: their names, positions, status, battery and signal levels, and their history. When you record an action (for example setting a trap or recording a catch) or edit a trap's name or position, we store it with your account number and the time. Members of your team can see these traps and actions.
Location
The app uses your phone's precise location only while it is open. It uses it to:
- show where you are on the map;
- record a check in when you are next to one of your traps. A check in holds your account number, the trap, the trap's position and the time. Check ins are sent to us and shared with your team, so everyone can see when a trap was last visited;
- run a coverage survey when you ask the app to test the radio signal at a trap. We store your phone's position, its accuracy and the time with the survey result, to build the signal coverage map.
We do not track your location in the background or keep a record of where you go.
Bluetooth
The app uses Bluetooth to find and talk to your trap devices nearby, to read their status and to run coverage surveys. It only connects to Station Manager trap devices, and does not collect information about other Bluetooth devices.
Notifications
To tell you when a trap is triggered, we store a notification token for your phone with your account. Signing out deletes the token on your phone so it can no longer be used.
Crash reports and app usage
Both apps use Firebase Crashlytics, from Google, to tell us when the app crashes. A crash report includes the device model, operating system and app version, what the app was doing, and your account number so we can follow up a problem. The Android app also uses Google Analytics for Firebase, which records how the app is used (for example which screens are opened), an identifier for the app installation, the device type, and an approximate location worked out from your internet connection. We do not use this for advertising.
Maps
The iPhone app shows maps from Apple Maps and the Android app from Google Maps. Apple or Google receive the map area being shown and your internet address in order to provide the map tiles, under their own privacy policies.
Who we share data with
| Who | What for |
|---|---|
| Members of your trapping team | Your name and contact details, your traps, actions and check ins |
| Heroku (Salesforce) | Hosts our server and database |
| Google Firebase | Notifications, crash reports and, on Android, app usage |
| Apple and Google | Maps, and delivering notifications |
| Trap network and device providers | Receiving status reports from your traps |
We do not sell your data or use it for advertising. Some of these providers process data in the United States; where they do, they use the safeguards UK data protection law requires, such as standard contractual clauses.
Our legal basis
We use your account, trap, check in and notification data to provide the service you signed up for (performance of a contract). We use crash reports, app usage and coverage surveys because we have a legitimate interest in keeping the app working and improving the signal coverage map.
How long we keep it
We keep your account and the data linked to it while your account is open. You can delete your account at any time in the app (Settings, then Delete account). That removes your name, email, phone number, password, sign in sessions, notification tokens, check ins and group memberships from our server straight away, and everything the app holds from your phone. Records of what was done to traps and coverage survey readings are kept for the trap's history, but are no longer linked to your name or email. If you can't use the app, email us and we will delete your account within 30 days. Crash reports are kept by Firebase for 90 days.
Data on your phone
The app keeps a copy of your account details, traps, history and check ins on your phone so it works without signal. Signing out (Settings, then Sign out) removes all of it from the phone, along with your notification token. Your phone's own backups (iCloud or Google) may include the app's data until they are next updated.
Your rights
Under UK data protection law you can ask us for a copy of your data, to correct it, to delete it, to restrict or object to how we use it, or to receive it in a portable form. Email mark.s.w.gilchrist@gmail.com and we will reply within a month. You can also complain to the Information Commissioner's Office at ico.org.uk.
Children
Station Manager is not intended for children under 13 and we do not knowingly collect their data.
Changes
If we change this policy we will update the date at the top of this page, and tell you in the app if the change is significant.